When I Work Guide
In this guide you will complete the following 3 steps:
  • Configure When I Work API
  • Employee Import from When I Work
  • Employee Export to When I Work
  • Data Import from When I Work
  • Configure When I Work API
    • Login to account.
    • Go to >> Add-Ons >> When I Work.
    • Enter When I Work login details.
    • Press Save Settings button.
  • Employee Import from When I Work
    • Load When I Work page in , and go to Import Data Tab.
    • Under Manage Employees panel, number of employees created in When I Work will be listed which are not imported in .
    • Click on Import Employees button.
    • Employees data will be loaded in editable form.
    • Select Employees which you want to import.
    • Make any required changes and press Save data button.
    • Employees will be imported into .
    • You can import timesheet data for employees imported from When I Work.
  • Employee Export to When I Work
    • Load When I Work page in , and go to Import Data Tab.
    • Under Manage Employees panel, number of employees created in will be listed which are not exported to When I Work.
    • Press Export Employees button to export Employees to When I Work.
  • Data Import from When I Work
    • Load When I Work page in .
    • Load Import Data page from top right of the page.
    • Select pay period type (in case of multiple pay period types in company).
    • Available date range for Timesheet data import is given.
    • You can select to import Timesheet as Hours Worked or Time In Time Out format.
    • Press import data button to import timesheets from When I Work.
    • Status message will be displayed for Timesheet imports.
    • Only Regular Hours entered in Attendence in When I Work will be imported.
    • You can check the imported timesheet data in Payroll page and Timesheet page.