When I Work Guide
In this guide you will complete the following 3 steps:
Configure When I Work API
Employee Import from When I Work
Employee Export to When I Work
Link Employee(s)
Data Import from When I Work
Configure When I Work API
Login to SimplePay account.
Go to
Add-Ons >> When I Work
Enter When I Work login details.
Press
Save Settings
button.
Employee Import from When I Work
Load When I Work page in SimplePay, and go to Import Data Tab.
Under
Manage Employees
panel, number of employees created in When I Work will be listed which are not imported in SimplePay.
Click on
Import Employees
button.
Employees data will be loaded in editable form.
Select Employees which you want to import.
Make any required changes and press
Save data
button.
Employees will be imported into SimplePay.
You can import timesheet data for employees imported from When I Work.
Employee Export to When I Work
Load When I Work page in SimplePay, and go to Import Data Tab.
Under
Manage Employees
panel, number of employees created in SimplePay will be listed which are not exported to When I Work.
Press
Export Employees
button to export Employees to When I Work.
Link Employee(s) between When I Work and SimplePay
Select employee(s) from When I Work and SimplePay dropdown
Click
Link Employee(s)
button.
Data Import from When I Work
Load When I Work page in SimplePay.
Load Import Data page from top right of the page.
Select pay period type (in case of multiple pay period types in company).
Available date range for Timesheet data import is given.
You can select to import Timesheet as
Hours Worked
or
Time In Time Out format
.
Press import data button to import timesheets from When I Work.
Status message will be displayed for Timesheet imports.
All Hours from
When I Work
will be imported as
Regular Hours
.
You can check the imported timesheet data in Payroll page and Timesheet page.
If multiple rates are used within a pay period for an employee, gross amount will be calculated and populated in Gross field in Payroll page.